quickbooks invoice verification

SmartScan Invoice Verification


What Is SmartScan Invoice Verification?

Invoice Verification was developed to give QuickBooks users the ability to verify that the products they are billing for and the products they are shipping match.

An invoice is produced in your Pro, Premier or Enterprise version of QuickBooks. This information is then retrieved by the Invoice Verification software so that the person that will be preparing the invoice for delivery to your customer can print a pick list that they will use to pick the products. Once the products are picked they can then be verified with the Invoice Verification program. This may be done by using a barcode scanning device or by entering the quantities for each product manually. When the products have been verified against the original invoice, a confirmation report can be printed and/or a message can be sent back to the QuickBooks To Do list for review and action by the office staff.

The same process as described above may be used with a Pocket PC based mobile computer. With a PPC based computer, the picking and verifying process takes place at the same time. The PPC based computer becomes an electronic pick list and as the items are scanned into the computer, they are also verified. After all items on the list have been picked, the products are ready to be shipped and the information is transferred back to the PC so that the confirmation report can be printed and/or a message can be sent back to the QuickBooks To Do list for review by the office staff.

  • Use the barcode that already exists on your product or create your own barcodes so that your products can be quickly and accurately picked for shipment.
  • Use a location code so that your picking process becomes more efficient. Employees picking the products can be directed to the location where the product may be found.
  • Print packing lists for the items you are shipping automatically.
  • Eliminate costly misship errors which leads to rework and unhappy customers.
  • Increase the accuracy of your inventory.

Click here to see the SmartScan Invoice Verification slide show! 


Click here to see the SmartScan demonstration video! 



SmartScan Invoice Verification Main Screen

invoice verification software


SmartScan Invoice Verification Order Detail Screen

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  • SmartScan Invoice Verification
    Cost per license: $399.00

    Bundle discount available

    SmartScan Sales
    (206) 932-9986


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quickbooks gold developer

  • PC running Windows XP or newer
  • QuickBooks 2006 or newer, Pro, Premier or Enterprise
  • Mouse or pointing device
  • 256mb RAM
  • 30mb free hard drive space
  • Keyboard Wedge or Serial Scanning Device (optional)
  • Windows CE or Windows Mobile based mobile computer with scanner (optional)




Honeywell 1300g invoice verification barcode scanner


Honeywell 1300g

  • High performance linear imaging scanner
  • Fast reading performance
  • Solid state construction, no moving parts
  • Brighter than CCD scanners
  • More durable than a laser scanner
  • Includes 6ft USB/Com Cable
  • Five year warranty

Pricing:   $595.00 Scanner and Invoice Verification Bundle

Click to view Honeywell 1300 Information



Datalogic Gryphon Mobile inventory management scanner

Datalogic Gryphon Mobile

  • High performance linear imaging scanner
  • 433MHz Wireless Radio
  • Range up to 100ft
  • 4 Hour Recharge Time (Max.)
  • Withstands repeated 6ft drops to concrete
  • Three year warranty

Call for Pricing

Click to view Gryphon Mobile computer information



Honeywell Dolphin 60s


Honeywell Dolphin 60s Mobile Computer

  • AM3715 800MHz processor
  • Microsoft Windows Mobile 6.5 operating system
  • 256mb RAM
  • 2.8in LCD QVGA Color Screen
  • 30 key alphanumeric keypad
  • Withstands multiple 4ft drops to concrete
  • Integrated Imager for 1D and 2D barcode scanning
  • Rechargeable Lithium Ion battery
  • Integrated Bluetooth and 802.11b/g/n wireless radios

Call for Pricing

Click to view Dolphin 60s handheld computer information



Cipherlab 9700


CipherLab 9700 Mobile Computer

  • TI OMAP 3730 1Ghz processor
  • Microsoft Windows CE 6.0 operating system
  • Memory: 512mb
  • Withstands multiple 5ft drops to concrete
  • Integrated barcode scanner
  • Integrated Bluetooth and 802.11 wireless radios
  • Includes single slot comm/charging base
  • One year warranty

Call for Pricing

Click to view 9700 handheld computer information



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4727 44th Avenue SW, Suite 202
Seattle, WA. 98116
Phone: (206) 932-9986
Fax: (206) 923-0839

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